SUMMARY HIGHLIGHTS OF THE FUNCTIONALITY OFFERED BY THE MODULE

  • Scalable module, so that it does not require the contracting of all its functionalities from the beginning, but only those that respond to the real needs of the company.
  • Multi-company and multi-currency.
  • Integrated with other LIBRA modules.
  • Traceability and navigation to / from other modules.
  • Linkable to other ERPs and office tools for importing and exporting data from LIBRA.
  • Organization of data by entities, ie. customers, suppliers, banks and their banking products, tills, staff, agents, etc.
  • Creation of entities based on templates fully parameterizable by the user.
  • Option to establish a hierarchical order within the entities themselves (groups of companies).
  • Data structure by accounting centers, which can be grouped into balance groups.
  • Accounting periods customizable by the user, without the limitation of having to coincide with the calendar year.
  • Statistical periods (for the extraction of accounting information) that can be defined by the user (months, quarters, semesters, …).
  • Free definition of the chart of accounts, being able to reach up to 15 levels of accounts. Option to duplicate plans between companies.
  • Totally configurable tax scheme, with the option of establishing a hierarchical tax structure and freely defining the name of each tax, its percentage, date of entry into force, form of liquidation, etc.
  • Assignment of access to data by user and / or profile, companies, accounting centers, accounts, etc. Security locks by companies, dates, user and / or profile, accounting center.
  • Preset accounting entries classified hierarchically. Assignment to users and / or profiles, automatic composition of the different elements of an entry (account, entity, concept, amount, …) and repetitive entries among other functionalities.
  • Multicenter accounting entry, with automatic replication inside the company and between companies.
  • Option to document each accounting entry with an unlimited field of observation or with the incorporation of the corresponding economic document scanned or access to it through navigation to the module where it originated.
  • Automatic bank check out adjusted to international banking rules. Option to configure the check out based on the document, concept and amount, or just the amount. Maintenance of historical check out carried out. Check out audit.
  • Telematic integration of taxes (Web presentation of all tax models accepted by the Tax Country Agency), as well as printing in any word processing tool of communication letters of declaration of amounts to customers and suppliers.
  • Support for account closing processes, determination of results and opening of exercises. Reversible periodic closings. Closing, result and opening in special periods.
  • Functionality for the calculation of financial expenses and income provisions, which allows them to be periodically reassessed and reviewed during the course of the year.
  • Option to move provisions from one accounting center to another or from one fiscal year to another, based on a % increase.
  • Management of leasing contracts.
  • Adaptation to the legal and documentary requirements of each country (general accounting plan, tax model, etc.). Option to establish the equivalence of accounting plans between different countries.
  • Adapt to specific needs of business groups:
  • Support to mergers or corporate absorption processes, allowing the migration of accounting centers, the elimination of intercompany entries or the redesign of analytical schemes.
  • Central creation option for entities, accounts and analytical segments, which allows maintaining a level of integrity in financial plans even if there are different LIBRA companies in a business structure that may be decentralized.
  • n-dimensional segment structure, which makes it possible to analyze the management from the perspectives defined by Management teams.
  • Option to create relationships between analytical segments to automate data entry, so that the system knows which segments are required to be introduced and which are obtained from another segment.
  • Manual, automatic or semi-automatic distribution formulae.
  • Definition and processing of collection and payment circuits, however complex they may be, parameterizable by means of collection / payment, keeping a strict traceability of each document that allows users to know their precise situation.
  • Issuance of remittances of payment and payment in paper or standardized bank files, for their telematic processing.
  • Breakdown and document grouping processes with balancing offsets. Automatic processes of grouping in remittances.
  • Factoring and financing.
  • Management of credit insurance
  • Collection list management.
  • Management of customer defaults.
  • Blocking payments to suppliers and retaining payment documents.
  • Audit of the portfolio of collections and payments with accounting.
  • Generation of estimates of charges and payments from sales and purchase orders.
  • Maintenance of other forecasts (salaries, tax payments, repayment of loans, …) quickly and easily, with the option of duplicating forecasts for other periods, making updates of information, etc.
  • Design of possible scenarios and forecast of treasury in each one. Option to compare forecast and real data, to analyze deviations and improve the model for future calculations.
  • Definition of multiple cash points with access control for each user.
  • Annotation of movements (inputs and outputs).
  • Automatic printing of receipts.
  • Automatic integration with accounting.
  • Automatic update of treasury.
  • Daily till listings. Cash books.
  • Reconstruction of treasury to date, to support account auditing processes.
  • Calculation of theoretical and actual averages of collection and payment.
  • Comprehensive sheet for the creation of fixed assets, with the option to define particular characteristics for each one of them.
  • Structuring of fixed assets in three possible levels (branches, sections and types of goods) for the subsequent statistical exploitation of data.
  • Location control.
  • Option to establish a hierarchical structure of the fixed assets.
  • Generation of the amortization quotas of each element from the amortization system chosen by the company in each case (linear, increasing digit, decreasing digit, …), with the option to carry several amortization tables of the same element in parallel (Accounting, tax).
  • Periodic accounting of depreciation. Audit and accounting.
  • Situation of each item of fixed assets, at amortization level, at any date.
  • Option to recalculate depreciation.
  • Complete history of each item.
  • Possibility of storing documentation associated to each item of fixed assets with the LIBRA Document Management Module.
  • Templates for the structured elaboration of the company budget, with partial assignment to those responsible for budget units, including an approval workflow.
  • Unlimited number of budget studies, and can create one from others (for example, from previous budgets, from actual data from past periods, etc.). Version control.
  • Budget definition at the general or analytical level of accounting.
  • Definition by account and budget line; By amount and / or quantity.
  • Tool to analyze deviations between the budgeted and finally executed (budget balance).
  • Free choice of content and structure in rows and columns: balance groups, accounting centers, headings, accounts, periods, etc.
  • As for the magnitudes, there is an option to use the accumulated debit, credit, balance and amounts in the budget.
  • Option to define mathematical formulas that allow users to obtain arithmetic results or ratios.
  • Guidance to general or analytical accounting.
  • Output of the report to screen, listing and spreadsheet, either in written format or with tabulated data for integration into PivotTables.
  • From the report, there is the option to consult the extract of the account that gives rise to the data, and from the extract, there is the option to consult the documents that make up that note (invoice, order, etc.).
  • Extracts of entity, indicating all accounts where it has had an impact.
  • Query balances of accounts and entities. Comparison between periods.
  • Balance sheets of amounts and balances, accounting journals and profit and loss accounts, both at general and analytical level.
  • Tax reports.
  • Collection portfolio reports (grouped by clients, collection agents, regions).
  • Customer risk control reports (by insurer and company).
  • Reporting of payment portfolio (grouped by suppliers, means of payment)
  • Generation of collection and payment portfolios based on collection / payment and maturity means.
  • High parameter setting and flexibility